FinanceSimplify procurement from request to delivery
Manage suppliers, compare quotations, and control every step of your purchasing cycle. Wizard Cloud ERP helps you buy smarter, approve faster, and never miss a delivery again.
Updated August 2026
- Needs GM
PO-2481 · Nassif Trading
$12,480 · 14 lines
- Approved
PO-2479 · Levant Supplies
$4,120 · 6 lines
- Over budget
PO-2477 · Gulf Components
$28,900 · 22 lines
- Approved
PO-2474 · Beirut Packaging
$1,860 · 3 lines
Smarter purchasing starts here
Supplier & pricing control
Create supplier profiles, store price lists, and compare quotes to find the best deal.
Connected PO workflow
Convert RFQs into purchase orders instantly, with full tracking and automated ledger posting.
| Supplier | Last paid | Change |
|---|---|---|
| Nassif Trading | $8.40 | 2.1% |
| Levant Supplies | $8.95 | -1.4% |
| Gulf Components | $7.80 | 6.8% |
More control. less paperwork.
Automate reorders, standardize approvals, and track expenses from request to payment, all while reducing manual errors and back-and-forth.
Everything you need to procure with confidence
From small supply requests to multi-vendor sourcing, Wizard handles it all with precision.
Supplier management
Create supplier records with payment terms, contact info, and product lists.
Request for quotation (RFQ)
Send RFQs to vendors and receive responses directly into the system.
Requisition management
Manage internal requests before raising official purchase orders.
Bulk order uploads
Import purchase orders and invoices via Excel templates.
Landed cost allocation
Distribute shipping, customs, and extra fees across purchased items accurately.
Price list management
Upload and compare vendor pricing for smarter buying decisions.
Quotation-to-PO conversion
Convert one or multiple quotes into purchase orders with a single click.
Approval workflows
Set up multi-level approvals by value, department, or user roles.
Auto-ledger posting
Automate posting of supplier invoices to accounting with pre-configured rules.
Reorder automation
Trigger purchases based on real-time inventory thresholds.
Who runs Procurement
The sectors where this one does the most work. Each has its own page.
Where does uncontrolled spending actually come from?
Not from the big purchases. Those get discussed. It comes from the steady flow of small buying done by whoever needed something, approved verbally, invoiced later. Nobody sees the total until the year has closed. A requisition step puts a record in front of the spend before the money is committed.
The pattern is familiar in most companies under a couple of hundred people. A manager needs parts, calls the supplier he has used for years, and the paperwork catches up afterwards if it catches up at all. Every one of those decisions is reasonable on its own.
Requisitions change the order of events rather than adding bureaucracy. The request is recorded, routed to whoever should see it, and either becomes a purchase order or does not. What used to be a phone call now leaves a trail, and the trail is what makes an annual supplier negotiation possible.
How does a request turn into a purchase order?
A requisition is raised and approved, quotations are requested from suppliers, the responses are compared, and the chosen quote converts into a purchase order without being retyped. Several quotes can become orders in one step when a requirement is split across suppliers. The approval trail stays attached to the order.
Each of those steps already exists in most companies. What is usually missing is the thread between them, so the storekeeper receiving goods cannot see the order, and the person paying cannot see the receipt.
For repeat buying the chain gets shorter. Items below their reorder level can flow into a purchase order with the usual supplier and quantity already filled in, so routine replenishment does not need a full quotation round every time.
| Step | Who does it | What it leaves behind |
|---|---|---|
| Requisition | The person who needs the goods | A recorded request instead of a phone call |
| Approval | Whoever the value or department rules point to | A signed-off request with a name and a time on it |
| Request for quotation | Purchasing | The same specification sent to several suppliers |
| Comparison | Purchasing | Quotes side by side, next to what you paid last time |
| Purchase order | Purchasing | A commitment the warehouse and finance can both see |
| Receipt, then invoice | Warehouse, then finance | Stock in, payable posted, three documents matched |
What does a shipment cost by the time it reaches the shelf?
More than the supplier invoice. Freight, customs, clearing and local transport are allocated across the items in the shipment, so each unit carries its real cost into stock valuation and margin reporting. Charges that arrive weeks later still attach to the goods they belong to rather than becoming general expenses.
Importers feel this hardest. A container carries a set of costs that arrive as separate invoices over the following month, and the temptation is to book them as expenses and move on to the next shipment.
The consequence shows up in pricing. A margin calculated against the supplier price alone can sit several points above the real one, which is fine until the year closes and the profit is not where anybody expected it to be.
| Cost on a shipment | Where it usually lands | Where it belongs |
|---|---|---|
| Supplier invoice price | On the item | On the item |
| Freight | A general expense line | Spread across the items in that shipment |
| Customs and clearing | A general expense line | Spread across the items in that shipment |
| Local handling and transport | Often nowhere in particular | Added to the landed cost of the goods |
| The effect | Margin looks better than it is | Margin reflects what the goods cost you |
How do we know a supplier is still competitive?
Run the quotation round and let the answers sit next to each other. Supplier records hold price lists, payment terms and the products each one carries, and past purchases stay attached to the item, so a buyer comparing three quotes can also see what you paid last time and who you paid it to.
Long supplier relationships are worth keeping, and they are also where prices drift upward quietly. Neither loyalty nor suspicion is a purchasing strategy. A record of what you paid over two years is.
Payment terms belong in the comparison too. A quote two percent cheaper on ninety days is a different offer from the same price on delivery, and the terms sit on the supplier record instead of in somebody's memory.
What does finance get out of purchasing sitting in the same system?
Supplier invoices post to the ledger against the order they belong to, using rules set once rather than decided again each time. Committed spend is visible before the invoice arrives, and goods received but not yet invoiced stop being a month-end guess. Payables become a view of existing records.
The month-end version of this problem is familiar to every finance manager. Goods arrived in the last week of the month, the invoice will come in the next one, and somebody has to estimate the accrual. When receipts and orders live in the same place, the estimate is a report.
Cash planning improves for the same reason. Open orders, received goods and unpaid invoices are three views of one set of records rather than three separate lists that have to be made to agree before anybody can answer what the company owes.
What changes for the person who does the buying every day?
The first month is slower. Suppliers, items and price lists have to be set up, and a buyer used to working from memory now works from records. After that the routine buying speeds up, because approvals route themselves and repeat orders start from what happened last time.
Be honest with the team about this. Purchasing is where an ERP rollout meets the most resistance, and the resistance is usually reasonable. The buyer who could place an order in ninety seconds now has steps in front of him.
What he gets back is worth more than the time: fewer arguments about who approved what, fewer duplicate orders for the same shortage, and a record to point at when a supplier remembers the agreement differently. The trade is real, and it is easier to sell to the team when it is described that way rather than as an improvement with no cost.
Connected to the rest of the system
The Procurement Module connects with key business functions for end-to-end purchasing management.
Inventory
One stock position across every warehouse and branch, updated as goods actually move.
Accounting
Post entries automatically, reconcile the bank, and close the month without rebuilding it in Excel.
Fixed Assets
Track what you own from purchase to disposal. Depreciation posts itself.
Warehouse Management
Bins, zones and barcode picking, so the wrong item cannot leave the building.
Trusted by businesses across Lebanon and the Gulf
Businesses already running on Wizard
Wizard Cloud ERP completely streamlined our operations, online and in-store. From inventory syncing to order fulfillment, everything now runs smoother, faster, and with fewer errors.
AghasarkissianRetail, online and in-storeManaging multiple restaurants under one group was a challenge, until Wizard Cloud ERP stepped in. We now have better visibility, centralized control, and smoother day-to-day operations across every concept.
Al Mandaloun GroupHospitality, multi-outletWizard Cloud ERP brought structure and clarity to our luxury business. From sales tracking to customer experience, we now operate with precision while maintaining our premium standards.
Choucair GroupLuxury retailWizard Cloud ERP gave us full control over our multi-branch retail operations. We can manage inventory, sales, and customer data seamlessly, all from one platform.
K-LynnMulti-branch retailAs exclusive brand distributors, we needed visibility and flexibility. Wizard Cloud ERP helps us track every shipment, order, and partner account with confidence.
M. Nassif & FilsExclusive brand distributionHandling installations, service, and logistics at scale used to be complicated. With Wizard Cloud ERP, we now track every detail across departments; streamlined, connected, and always up to date.
OTISInstallation and field service
Questions we get asked
If yours is not here, ask on the demo call. We would rather tell you it is not a fit than sell you the wrong thing.
Ask us directlySee it running on your own numbers
Bring one messy process, the one that eats your week, and we will show you what it looks like inside Wizard. If it is not a fit, we will say so.
- Thirty minutes, and you can bring your finance person
- We look at the tools you run today before we show you anything
- Nothing to sign and no card needed
- 1You tell us what is breakingA short form: your sector, rough size, and the process that hurts most.
- 2We come back within one working dayWith whether we are a fit, and which modules would actually apply.
- 3A demo built around your caseNot a generic tour. Your workflow, your kind of data.